Authorized access
An access grant
Every view of a pilot's records rests on a grant that names:
- The pilot, the insurer and the operator concerned
- Who requested it and for what purpose
- Exactly what information is covered
- The effective date and the expiry date
- How the pilot authorized it, and their attestation
- Its current status, and the date of any revocation
Scoped
A grant covers the information named in it and nothing else. Underwriting a rental doesn't open medical records; a claim review doesn't open unrelated training history.
Time-bound
Grants expire. When one lapses, access stops — it does not quietly continue because a policy is still in force.
Revocable
A pilot can withdraw a grant. Access ends from that moment. Reports already properly generated remain valid records of what was supplied at the time.
Insuring an operator is not a grant
Covering a school gives you the operator relationship, not its pilots' logbooks. Each pilot authorizes separately.
If you only need one report
Use a one-time report rather than an ongoing grant. It is narrower, and usually all an underwriting decision needs.