Log Scan Pro — The Smart Pilot's Logbook
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Scheduled briefings for organizations

Flight schools, FBOs and small charter operators often fly the same mission again and again: the morning mail run, the Tuesday training cross-country, the daily shuttle. A scheduled briefing sets that mission up once. Log Scan Pro then builds a fresh Go/No-Go report on the days you choose and emails it to the people who need it.
Scheduled briefings use the same analysis as every other Go/No-Go report, with live weather, NOTAMs, terrain, airspace and the aircraft's fuel figures at the moment each report runs.

Who can set them up

Organization owners, managers and schedulers. You'll find Scheduled briefings in the organization workspace. Other staff and pilots don't see it.

Setting up a schedule

  1. Name it. Use something your team will recognize, such as Morning run BGR–PQI.
  2. Aircraft. Pick from your organization's aircraft. Fuel figures fill in from the aircraft's saved profile. You can change them.
  3. Route. Departure, destination and up to the usual number of waypoints, chosen with the same airport and waypoint search as the regular form. Add cruise altitude, flight rules and souls on board.
  4. Days and departure time. Tick the days of the week the mission flies and enter the local departure time. The time zone is your organization's.
  5. How many reports per flight (see below).
  6. Holiday skips. Tick any US federal holidays when the mission doesn't fly. On those days no report runs, and the history notes the skip.
  7. Recipients. Pick people from your contact list (dispatchers, chief pilot, duty pilots). Up to 10 addresses per schedule.
  8. Crew (optional). Attach the crew for that aircraft. See Flight crews below.
Save it and the schedule is active.

One report or three

  • One report runs at a set time before each departure.
  • Three reports follow the flight through the weather window: by default 12 hours, 6 hours and 2 hours before departure. You can move each one. They always stay in order.
Timing follows the flight's departure date and time. That includes early-morning flights, where the first report goes out the evening before. For a 06:00 Monday departure, the 12-hour report arrives at 18:00 Sunday.
If a report's time was missed (for example, a schedule saved at 05:00 for a 06:00 flight), only the most recent report that's due is sent. Older ones are skipped because the newer report has fresher data. No report is sent after departure.

What recipients get

Each recipient gets an email with a secure link to the full report: verdict, narrative, detail panels and approach plates. They don't need an account. Links expire, and they only open that one report. They never give access to your organization.

Pausing, editing and history

  • Pause / Resume. Stop a schedule for the off-season or while an aircraft is in maintenance. Nothing is lost.
  • Edit. Changes apply from the next report that runs. Reports already sent stay as they were.
  • History. Each schedule lists the reports it produced, with the Go / Caution / No-Go call, a link to open each one, and any holiday skips or failures.

Flight crews and draft logbook entries

Crews are set up under Flight crews. Each crew is named for an aircraft (for example N922RJ crew), and only pilots qualified in that aircraft can join it. Each member is marked PIC or SIC.
When a schedule with a crew attached runs for a flight:
  • Each crew member gets a draft logbook entry for that flight, with the date, aircraft and route filled in.
  • Drafts are clearly marked and do not count toward any totals until the pilot opens the entry, corrects times and details after the flight, and saves it.
  • If the flight didn't happen, the pilot deletes the draft.
Line pilots on a crew never appear in instructor lists. An instructor who also flies missions keeps one record, with an Also flight crew badge.

Pricing

Scheduled briefings are an organization feature. They aren't charged per report. Like all Go/No-Go reports, they are not refundable.

Good to know

  • Holiday skips cover US federal holidays only.
  • Specialty missions (seaplane, glider) are briefed with the regular form. Schedules use the aircraft's category.
  • A scheduled report is guidance for the crew, not a dispatch release. The pilot in command still makes the decision.

Log Scan Pro User Guide — Scheduled briefings for organizations