Billing records and printable statements

Managers open Billing & statements from the organization dashboard. Select the correct location before creating records. This is the school's operational charge record, separate from Log Scan Pro add-on purchases and commissions.

Payments remain off. This page does not collect money, reconcile payments or show outstanding balances.

On Invoices, choose a Completed flight, enter the Customer name, select Hobbs or Tach, and select the Wet or Dry rental rate. Choose Create draft. The record snapshots the dispatch quantities and selected aircraft rate so later meter or rate changes do not silently rewrite it.

Open the draft and review each description, quantity and unit price. Use Add charge for additional reviewed lines, or remove an incorrect line. Confirm the service date, optional due date, notes and total; choose Save draft while work is still in progress.

Choose Issue invoice, then Confirm issue after reviewing the charges. Issuing freezes the record. It does not collect payment or send an invoice email. Use Print to print or save the invoice as a PDF.

Issued charges cannot be edited in place. Void the record with a reason; the original and its event history remain available. A voided record is excluded from statement totals, and a replacement can be prepared from the eligible check-in. Keep the reason clear enough that another manager can understand the correction.

Switch to Statements, choose All customers or one customer, and set From service date and Through service date. Choose Print statement.

Statements total issued, non-void charges for that customer/date range. Drafts and voided invoices do not count. Total issued charges is not revenue received, an account balance, or a payment request automatically sent to the customer.